TrustLayer Launches Automated COI Platform for Schools

TrustLayer has launched a dedicated compliance platform for K-12 and higher education institutions, addressing the manual and error-prone processes of tracking vendor certificates of insurance (COIs). Schools and universities often engage hundreds of third-party vendors, from food service providers to construction firms, each requiring insurance verification. Traditionally, this task falls to administrative staff managing spreadsheets and paper certificates, creating risks of expired or missing COIs that expose institutions to uninsured liability. The new platform automates COI tracking and verification, integrating with existing vendor onboarding workflows to flag coverage gaps in real time. Institutions can configure compliance requirements by vendor category, ensuring appropriate coverage for different contractor types. TrustLayer's solution includes automated renewal reminders, a vendor portal for document submission, and audit-ready records, designed to scale across multi-campus systems or single-building districts. By reducing manual workload, the platform allows risk managers to focus on core educational functions rather than chasing compliance documents.

“Education institutions manage vendor networks that can span hundreds of active contracts at any given time, and the compliance exposure from even a single lapsed COI can be significant,” said John Fohr, CEO and Co-Founder of TrustLayer. “This platform was built to eliminate the manual tracking burden that risk managers in K-12 and higher education have been dealing with for far too long.” The platform's automated verification process applies rule-based logic to confirm submitted documents meet defined requirements, flagging discrepancies in coverage amounts, policy types, or named insured language without staff intervention. This reduces hours spent on manual follow-up and back-and-forth communication between risk managers and contractors. Education administrators are encouraged to learn more about how automated COI tracking and verification applies to their institution's specific vendor portfolio and compliance structure.

TrustLayer, based in San Francisco, is a compliance management platform serving various industries with sector-specific solutions. The education-focused platform accounts for distinct regulatory and administrative layers in school districts and universities, offering workflows tailored to academic calendars and fiscal years. By partnering with TrustLayer, institutions gain access to tools that address both operational and documentation needs, ensuring compliance across vendor networks. This launch highlights a growing recognition of the need for specialized risk management tools in education, where budget constraints and complex vendor ecosystems demand efficient solutions.